Production management for film and video

Every production,
on one thread.

Call sheets, crew and talent, locations, gear, travel, proposals, invoices and agreements, kept in one record. Run it from a laptop in the office and from your phone on set, even where the signal drops.

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Crew, clients and travelers never need an account. They open a private link.

  • Sent means a message was accepted

    A day turns Sent only when the email or text service took a message. Anyone it didn't reach is named.

  • Built for the phone

    Today, the day, Send and Track, people, places and gear all work on a phone.

  • Opens with no signal

    Your call sheets, people, places and gear, the crew's call sheet and the scout page all open with no signal.

  • People and places, once

    Crew, talent and locations are kept in one list. Call sheets, agreements, trips and payees draw on it.

Prep to wrap

From the first quote to the last payment.

One production holds the job from the proposal to the payees list. The people on the call sheet are the people in the costs, the agreements and the payments.

  1. 01

    Win the job

    Send a proposal as a page. The client approves the version they saw, and Convert makes the estimate from it.

  2. 02

    Prep

    Crew, talent, places and kit come from one list. Scouts send places and photos from their phones.

  3. 03

    Shoot

    Send the call sheet, watch confirmations come in, and tick the shot list on set.

  4. 04

    Wrap and get paid

    Invoice with the deposit credited. The client pays online, and Payees keeps who you paid.

Call sheets

Know who has the day, and that it is current.

The day builds from the production: scenes from the board, people from Crew and Talent, places with the nearest hospital, and the weather for the shoot date.

  • Sent means a message was accepted. If an email bounced or a number can't take texts, that person is named, with Try again.
  • Confirmations arrive live as crew tap I'm in. Track shows who confirmed, who opened it and who hasn't.
  • Edits reach phones when you press Update crew copy. The changes are listed in plain words first, and nobody is emailed or texted.
  • Push the stripboard to the days. Every change is shown before anything moves, and it all applies or none of it does.
How call sheets work
After Send: who has the day and how it reached them, by name. Track keeps count live as the crew confirm.
On set

The day on your phone, and on theirs.

On a phone, a day opens to read first: the times, every place, the schedule and who is called. Your crew opens their own copy from a link, with no app and no account.

  • Send, Track and Update crew copy work on the phone, and so do quick changes: the day's times, one person's times, a note.
  • The crew's copy leads with their own call, then the schedule, the crew, notes, references and shots. One tap on I'm in confirms.
  • The shot checklist is ticked on set. Ticks from the crew's phones arrive on yours as they happen, each with a name and a time.
Your day, the crew's copy, and the shot checklist with a tick that came from a crew member's phone.
No signal

Keeps working when the signal drops.

Basements, barns and canyons. Open Cinethread once with signal, and your phone keeps what it needs for the next time there is none.

  • Call sheets, crew, talent, locations and gear open with no signal, as of the last time the phone reached the server.
  • The crew's call sheet and the scout page open too, and each says which copy it is showing.
  • Changes you make to a call sheet with no signal are sent when you are back. If someone changed the same thing meanwhile, the saved value stays and you choose: Use mine, or Keep the saved value.
  • Anything that needs the server says so at once: “Needs a connection. Nothing was sent.”
With no signal, the day still opens and says how old it is. Back online, a clash is a choice, never a silent overwrite.
Crew · Talent · Locations

One list of the people and places you work with.

Call sheets, agreements, itineraries and payees draw on the same directory, so you fix a phone number once.

  • Look before adding. Every Add checks for the same email, phone or name, and shows the match before it makes a second record. Two records for one person or place can be merged, with Undo merge.
  • Scouts work from a phone. Send a scout request; places and photos come back and wait on the phone until the server has them.
  • Share for review sends a director or client a link to the options.
  • On a phone, a record opens full screen with Call, Text, Email and Directions.
How Crew, Talent and Locations work
A second Mill Creek Barn is caught at the door. On a phone, a crew record is one tap from a call.
Gear

Every piece of kit, booked and tagged.

Your inventory is one row per model, with its value, day rate and receipt. Book it to a production and the calendar shows what is out and when it comes back.

  • Kits and rates live on the Rates tab, so a package is priced the same way each time.
  • Send a gear list. A DP or client picks what they want from what you own and adds what to rent. It carries no rates, values or tag numbers.
  • Scan an asset tag. A tag that is on nothing yet opens a phone screen that puts it on a piece in one tap, with Undo.
  • Two people never overwrite each other. Every save is checked against the copy it was made on.
The inventory, and the screen a scanned tag opens when it is on nothing yet.
Money

From proposal to paid, on one set of numbers.

Proposals, estimates and invoices carry one record of what was agreed. Every number is given by the server, so two people never hand out the same one.

  • A proposal is a published version. The client approves the version they saw, and that approval is kept with it.
  • Convert makes the estimate from the approval, line for line and to the cent.
  • Costs is one costing. Costs, Deals, Home and the client's approval page show the same figure.
  • The client's invoice page shows what you published and what they have paid and, when you take cards, a Pay button for card, Apple Pay or Google Pay. A deposit is credited on the final invoice.
How proposals work
Proposal, estimate and invoice share one record. The client pays from their own page.
Payees

Who you paid, and whose W-9 you have.

Payees gathers every payment you recorded, by person and by year. It is yours alone: nobody else on the team can open it.

  • Drop a pile of W-9s. Each PDF is read for the name, the tax classification and the last four digits, and you confirm whose it is.
  • A stored W-9 has no web address. It opens only for you, signed in. There is no link to forward or leak.
  • The 1099 view is for one named year, set against that year's federal bar. It says what to review, never that a form is due.
  • Download for your accountant: the year's W-9s in one .zip, with the year's worksheet if you want it.
How Payees works
A year at a glance: what each person was paid in 2026, and what is on file.
Agreements · Travel · Scripts

The rest of the job, in the same place.

Agreements

Crew deal memos, talent agreements and releases, accepted or signed in the browser.

  • Crew accept their deal, log expenses and send their wrap from one private link.
  • Paid in full prints your acknowledgment on a talent agreement in place of its rates and fees.
  • Signed outside Cinethread? Record the signed copy. It is stored once, and the agreement turns Signed.
How Agreements work

Travel

Flights, ground and hotels for each traveler, sent as a private itinerary.

  • The server builds every itinerary from the trip, so it changes when the trip does.
  • Each time is shown in its own place's zone, with the city beside it.
  • Import a booking and review every addition, change and removal before it applies.
How Travel works

Scripts

Write with your team in the browser, from the first draft to the shooting script.

  • Two people can write at once. A teammate's lines arrive within a second; a line you both changed becomes a choice.
  • Lock scene numbers. A scene added after 12 becomes 12A.
  • Packets send pages for review without your writer's notes.
How Scripts work
Weather and cancellation terms

Agree on rain before it rains.

Put one set of weather and cancellation terms on a proposal or an estimate. The client accepts them as part of the approval, and they carry to the estimate and every invoice made from it.

  • Only terms you approved can reach a client, and nothing with a blank in it is ever published.
  • Bill a weather day or a cancellation from the terms the client accepted. Nothing is sent by itself.
  • Crew deal memos have their own tiers. A warning shows when they pay more than you bill.
How the terms work
A day cancelled at 15 hours' notice is billed by the terms the client accepted with the estimate.
The suite

Every part of the job, one workspace.

Each guide covers what a part does and how to start.

From first page
to final frame.

Request access for your team, or log in if your team already runs on Cinethread.

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