Everything between planning a rate and the money leaving your account — two tabs of the production you are already in.
Costs is the plan: the roster at the rates you expect, prep and kit, the non-people costs, and a target the client can approve on a private page. Deals is the other side of the same record — each person’s actual agreement, drafted from the plan in Agreements and read here. Together they answer one question end to end: what did I agree to pay each person, and have I paid them? Nobody needs an account — each person gets a private link, and what they do with it comes back here.
The plan: the roster at the rates you expect, prep and kit, and a target the client approves on a private page — with each person’s deal read straight from it on the Deals tab.
A person moves left to right, and the row tells you where they are.
A crew member who worked two extra days used to tell you by sending an invoice you weren't expecting. The wrap moves that conversation to before the money, not after.
When someone submits their wrap you get a banner and a count on the tab, because until you rule on it the number is undecided and nobody should be invoicing. You have exactly two honest answers, and the modal names the difference in words rather than making you do the arithmetic:
Pay what they say they worked — days, billable prep and any accepted extras.
Hold the original figure. They see that decision on their page, with the number.
Whichever you choose, the invoice request that follows asks for the reconciled figure — never the original. Approving extra days and then billing the old total is the exact surprise the wrap exists to prevent.
What they claimed beside what you agreed — receipts cleared, the difference named — reconciled to one figure before anyone invoices.
One page, no login, no account. Their rate and what it adds up to; what production covers; what you're expecting of them; a message thread; a place to log expenses with a receipt; and, after the shoot, the wrap form. Once you record a payment, the amount, date and method appear there too.
One deal, one person, one private link — terms, receipts, the wrap and the payment.
Once someone approves, their rate stops being editable in place — an agreement you can quietly change isn't one.
If the call sheets say four days and the deal says three, the row flags it rather than letting the two disagree in silence.
Small receipted items clear themselves; anything judgement-shaped waits for you, with the reason shown.
No address on file? Copy the link and send it however you already talk to them.
Open the tab and it pulls back what each person has done since you last looked.
Recording a payment records it. Paying still happens in your bank, Zelle or chequebook.
No. Generate offer links mints the private links and stops there. Sending is a second step you take per person, from Send on their row — where you can also read and edit the terms before anything leaves.
Accepted terms don't edit in place, deliberately. Change the numbers and generate a fresh offer, so what they agreed to and what you're paying are never two different things.
Then the agreed figure stands. Once the last shoot day has passed they become ready to invoice at what you agreed.
No. Pay is owner-and-manager only, like Settings — a producer working the same production never sees rates.
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