Agreements

Every agreement with a person or a place: drafted, sent, accepted or signed, and paid, on one row each.

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Every agreement

One row per person: agreed, owed, paid.

Crew deal memos, talent agreements and releases live in Agreements, each against the production it is for.

  • Crew deal memos start from the production's Costs, so the terms are not typed twice. The crew member accepts on their own link, logs expenses with receipts and sends their wrap.
  • Talent agreements are signed in the browser; a minor's is signed by the guardian.
  • Releases for people and places.
  • Record payment on a signed talent agreement, and the row's Owed and Paid follow.
A crew deal memo, opened from a link: accept, then expenses and the wrap.
Signing

Signed in the browser, on any phone.

Send a signing link. The signer reads the agreement and signs, typed or drawn, with no account.

  • The agreement's own words scroll inside the page, and the signature controls stay in reach on a phone.
  • The signed PDF is emailed, and named for the agreement it belongs to.
  • A signed agreement locks. Change terms with a new version, not an edit in place.
Typed or drawn, signed on a phone.
Signed outside Cinethread

Already signed elsewhere? Record it.

For an agreement signed on paper or by email, attach the copy they signed.

  • A PDF, JPEG or PNG, stored once and never replaced.
  • The agreement turns Signed, with “Signed outside Cinethread” and the date. No signature line is filled in.
  • No signing link is made for it, and it can't be sent for signature again.
  • Remove keeps the file and records who removed it, when and why.
Recording a copy signed outside: nothing is sent to anyone.
Cancellation on crew memos

Crew memos have their own cancellation tiers.

A crew deal memo can say what the person is paid when a shoot day is cancelled or postponed, by the notice they get before their own call.

  • Three tiers, a share of the day rate: no pay in tier 1, the percent you set in tier 2, and 100% in tier 3 or once their call has passed. The kit fee is not paid on a cancelled day.
  • New memos start from the crew tiers in Invoicing's Settings. Use studio defaults puts them back.
  • A warning shows where the memo pays crew more than the client's terms bill, with the money and Match the client’s terms. It never stops Save or Send.
  • Their offer page shows the tiers in dollars at their day rate, and they are part of what the crew member approves.
A memo that pays crew where the client pays nothing, said with the money. Save and Send still work.
Getting started

Your first agreement

  1. Start from the production's Costs for a crew deal memo, or pick talent or a place for an agreement or release.
  2. Check the terms, then send the link.
  3. They accept or sign on their phone; you see it on the row.
  4. Record payments as they go out.

Worth knowing

Signed means locked

A signed agreement does not change in place.

Every agreement on one row

Agreed, owed and paid for each person.

Minors

A minor's agreement is signed by the guardian.

The signed PDF

Emailed when it is signed, and named for its agreement.

Questions

Common questions

Do signers need an account?

No. They open the link, read and sign in the browser.

Someone signed on paper. Do they have to sign again?

No. Record the agreement as signed outside Cinethread with the copy they signed.

Can I change an agreement after it is signed?

Not in place. A signed agreement locks, so what was signed and what you hold never differ.

Does Paid in full delete the amounts?

No. It prints the acknowledgment in their place; turn it off and every amount is back.

Does a cancellation warning stop a crew memo from being sent?

No. Save and Send work with the warning showing. Only tiers that don’t hold together, such as tier 1 starting below the end of tier 2, wait until they are fixed.

Related guides

Every agreement,
in one place.

Request access for your team, or log in if your team already runs on Cinethread.

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