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Crew & Library

One contact list for cast, crew and locations — entered once, reused on every day and document.

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What it does

The Library is the spine of the whole workspace. Every person and place your production touches lives here once, and every call sheet, contract, travel itinerary and schedule pulls from it. Fix a phone number here and it’s right everywhere.

The Library: a search field across the top, a department rail down the left listing Production, Camera, Electric, Grip, Sound, Art, HMU, Talent and Locations with counts, and an expanded talent entry showing name, character, email, phone, a minor toggle and a row of tags.
A person opened in place. The rail on the left counts each department — and flags anyone whose contact details are still incomplete, before that becomes a problem at 6am.

Tagging people

Tags are how you find the right person a year later. Tap a suggested tag or type your own — they're searchable, and clicking one on a person's row filters the Library to everyone who shares it.

Closeup of the tags field showing one-tap suggestion chips for union, regular, vendor, local and day player, followed by a field for typing a custom tag.
Common tags are one tap; anything specific to your world — France-local, drone op, speaks Spanish — goes in the custom field.

Getting started

  1. Add your people. Create cast and crew entries with role, department, phone and email.
  2. Add your locations. Save each location with address, parking, base camp and the nearest hospital.
  3. Organise by department. Group crew by department so building a call sheet is a matter of picking, not typing.
  4. Reuse across the show. Pull the same people into any day, contract or trip — details come with them.

Worth knowing

One source of truth

No more three versions of the same contact list in three inboxes.

Import a list

Bring a crew list in from a document instead of typing it row by row.

Locations with detail

Parking, base camp and hospital travel with the location onto the call sheet.

Favourites

Mark the people you work with constantly so they’re first on the list next show.

Minors handled properly

Flag a performer as a minor and guardian details appear — and follow them onto contracts.

Archive, don’t delete

Retire someone from the working list without losing the history of shows they were on.

Tip. Fill the Library before building your first call sheet. Ten minutes here turns every later sheet into a picking exercise.

Common questions

Someone works as crew on one job and talent on another. Two entries?

No — one entry. File them under whichever they do most; contracts and call sheets can reach across categories, so their history stays in one place.

Is the Library per-production or per-account?

Per-account. It's your rolodex across every show, and each person's card shows which productions they've been on.

Can my team add people?

Yes. Collaborators on a shared production read and write the same Library, so a name added on set is there for everyone.

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