Crew, Talent and Locations
One directory of the people and places you work with. Every call sheet, agreement, itinerary and payee draws on it.
cinethreadEveryone and everywhere, kept once.
Crew, Talent and Locations are three views of one directory. Call sheets, agreements, itineraries and payees draw on it, so you fix a phone number once.
- Crew holds the people behind the camera and your contacts; Talent the people in front of it; Locations the places, with their photos, parking and nearest hospital.
- A minor's guardian is who a call or text from their record reaches.
- Archive, don't delete. A record you archive leaves the working list and keeps its history.
- Home names each production's next shoot-day place from the directory, as it changes.
One person, one record.
Every way in that adds a person or a place checks the directory first, and shows a likely match before it makes anything.
- The same email, phone number or full name is a strong match; the same first and last word, or the same name filed under the other kind, is a looser one.
- It warns, it never blocks. Nothing is made while a match is showing, and you choose: use the one that exists, or add a new one.
- The list counts pairs that may be one person or place. Mark them Not the same, on both records, or Merge them.
- An imported crew list keeps each row its own person and asks once about rows that may be one.
Two records for one thing become one.
When two records turn out to be the same person or the same place, merge them. You keep one, and pick the values it keeps.
- Choose the one to keep and which value of each field stays. Anything empty is filled from the other, and its photos and notes come across.
- The other is archived, never deleted, and points at the one you kept. Undo merge puts back whatever hasn't changed since, and lists the rest.
- No production, trip or deal is rewritten. Every shoot day that names either one shows the one you keep; call sheets and itineraries already sent stay exactly as sent, and nothing is sent to anyone.
- Anyone who edits Locations can merge two places. Merging two people is the owner's alone, and isn't offered while a teammate has Agreements of their own.
Scouts send places from their phones.
Ask a scout from Locations. They get a link, add places and photos on their phone, and you add what comes back.
- The scout page keeps every place and photo until the server has it, and says so: sent, waiting, or didn't send.
- It opens with no signal on a phone that opened it before.
- Add to Locations checks for a match first, so a place you already have gets the new photos and notes instead of a twin.
- Share for review sends a director or client a link to look through the options.
It says what it saved.
Each field saves as you leave it, and the line at the top says what really happened.
- “Saving…”, “Saved · 2:41p”, or “Not saved · 2 changes” with Try again. Never a guess.
- No signal? Changes wait on the phone, counted: “Waiting for a connection · 2 changes not saved yet”.
- If a teammate changed the same field, you see both values and choose. Nothing is written over a value you had not seen.
- Opened with no signal, the lists are your phone's copy, to read: editing needs a connection.
Your first directory
- Add your people. Add crew and talent with a role, an email and a mobile; import a crew list if you have one.
- Add your places. An address, parking, notes and photos; the nearest hospital comes from the day it is used on.
- Check the pairs. If the list says two records may be one person or place, look: press Not the same where they are two, or Merge them where they are one.
- Use them. Pick people and places on a call sheet, an agreement or a trip; their details come with them.
Worth knowing
Three addresses, one list
Crew, Talent and Locations each have their own page, and one directory under them.
No delete by accident
Records are archived, a merged one too. Deleting for good is switched off.
Full screen on a phone
Call, Text, Email, Directions and Copy, and the list keeps its place when you come back.
Review links
Send a link to the options; a teammate can add to it.
Common questions
Is the directory per production or for the whole team?
For the whole team. Each production picks from it, and each record shows the productions it is on.
Someone works as crew on one job and talent on another. Two records?
Look before adding will show the match. Keep one record where it is one person; the same name filed under the other kind is shown as a possible match.
Can scouts see everything?
No. A scout sees only the page for their request: the places and photos they add.
Can I delete a record?
Archive it, or merge two records for one person or place: the other is archived, with Undo merge. Deleting for good is switched off, because a record can be named on productions a browser cannot see.
Related guides
The people and places
you work with.
Request access for your team, or log in if your team already runs on Cinethread.