Payees
Who you paid, by year, and whose W-9 you have. For the owner alone.
cinethreadWhat you paid each person, one year at a time.
Payees gathers every payment you recorded, by person and by year. It is yours alone: nobody else on the team can open it.
- Four tabs: To pay, Everyone, By year, and Needs a W-9.
- The 1099 view is for one named year, set against that year's federal bar. It says “1099 to review” or “1099 not expected”, never that a form is due.
- A card payment stays in the total, and every yearly figure says how much of it was by card.
- Payments recorded on a talent agreement are not in Payees yet. The page says so on the card and in every export.
Drop a pile of W-9s; confirm whose each one is.
Drop the forms you have. Each PDF is read, and nothing is filed until you confirm it.
- Each PDF is read for the name, the tax classification and the last four digits. Only those leave the reader.
- You confirm which payee each form belongs to. A new form on a payee replaces the old one.
- A stored W-9 has no web address. It opens only for you, signed in; there is no link to forward or leak.
- A form that can't be read says so, and is never guessed at.
One .zip of the year's forms.
Download for your accountant builds the year's W-9s into one .zip, on your computer.
- Choose who: everyone paid in the year, only those at or over that year's bar, or every W-9 on file.
- Add the year's 1099 worksheet as a spreadsheet if you want it.
- Nothing is downloaded until every form came through, or you choose to go without the ones that didn't; a Read me lists exactly what is inside.
Your first year
- Record payments on a deal, on a production, or with Record a payment on a payee.
- Drop the W-9s you have on the pile and confirm each one.
- Check Needs a W-9 for anyone paid with nothing on file.
- At year end, open By year and download the forms for your accountant.
Worth knowing
Owner only
Nobody else on your team can open Payees.
No public address
A stored W-9 opens only for you, signed in.
One named year
Every tax word is about one year, never "settled".
CSV
Each tab exports what it shows, with the same evidence.
Common questions
Does Cinethread store the full tax ID?
The reader puts only the kind of number and its last four digits on the payee's record. The form itself is kept as a file with no web address, which opens only for you.
Is this my books?
No. It knows only the payments recorded in Cinethread, and it says what to review with your accountant.
Someone shows up twice.
One person is one row through their payee record, so a rename doesn't split them.
What happens when I remove someone?
Their W-9 is no longer chased. Their payments stay on To pay, By year and the export.
Related guides
Year end,
without the scramble.
Request access for your team, or log in if your team already runs on Cinethread.